Office Relocation
Office Relocation – Planning, Process, Costs and Organisation
An office relocation requires structured planning to minimise disruption to business operations. In larger companies in particular, logistics, IT infrastructure and workstations must be precisely coordinated. This overview describes the process, cost factors and organisational aspects of an office relocation.
Ihr Kontakt:
Achim Mackensen
Organization and implementation of office moves / dispatch of van moves / storage management
Office relocation – Overview
- Duration of the move: 1–5 days (depending on the size of the company)
- Typical items to be moved: office furniture, IT workstations, files, technical equipment
- Key features: minimal downtime, structured planning, coordination of staff
- Types of transport: furniture transport by lorry, specialised transport for IT and sensitive equipment
Office relocation costs
The cost of an office move varies depending on the size of the company, the scope of the move and specific requirements.
Key cost factors:
- Number of workstations / employees
- Volume of inventory (furniture, IT equipment, archives)
- Distance between locations
- Additional services (IT relocation, assembly, packing, storage)
- Time slot (e.g. weekend or night-time move)
Typical price ranges:
- Up to 10 employees: approx. €300 per workstation*
- 11–30 employees: approx. €270 per workstation*
- Large companies: calculated individually
*Workstation – desk, rolling cabinet, 2-door office cabinet, monitor and 5 moving boxes
An exact cost estimate is provided based on a detailed plan.
The process of an office relocation
An office move involves several structured steps:
- Planning and needs analysis
- Site visit and quotation
- Drawing up a schedule and timetable
- Preparing workstations and IT equipment
- Packing and labelling
- Transport and execution
- Assembly, fitting out and commissioning
Precise planning is crucial to minimising disruption to business operations.
Special considerations when moving offices
Moving an office is very different from a private move
Organisation & Coordination:
- Liaising with staff and departments
- Adhering to schedules to minimise downtime
IT & Infrastructure:
- Dismantling and setting up workstations
- Secure transport of sensitive data and equipment
Logistics:
- Transport of large furniture and equipment
- Use of specialised transport vehicles
Office Relocation Services
An office move can be carried out on a modular basis or as a comprehensive service:
- Planning and relocation management
- Packing service and furniture assembly
- IT relocation and workstation set-up
- Transport and logistics organisation
- Storage of furniture and files
- Relocation within the UK and internationally
Professional service providers coordinate every step and ensure that everything runs smoothly.
Quality & Certification
- DIN EN ISO 9001 certified (quality management)
- DIN EN ISO 14001 certified (environmental management)
- Regular training and internal quality controls
- Continuous improvement of all processes
Common office relocation scenarios
- A company relocating to a new site
- Expansion or downsizing of office space
- Merging of departments
- Relocation of law firms, agencies or medical practices
- Relocation of archives or IT infrastructure
Case Study: Office and Site Relocation
Office and site relocation for an international industrial insurer
Since 2023, MTL has been commissioned more than forty times by the German headquarters of a globally operating industrial insurer for office relocations, internal moves, furniture transport and the storage of office furniture and files. The projects took place at various company locations in Hamburg, Munich, Dortmund, Cologne and Wiesbaden.
As an example of this long-standing cooperation, this case study describes an office and site relocation carried out in January 2026.
170 workstations relocated in three days
At the end of January 2026, MTL handled the relocation of a company site within the same city. The city has been shaped by industry for almost two centuries and therefore has a long-established and diverse business landscape.
Within just three days, 170 workstations were relocated. At the previous location, the workstations were distributed across the first to fourth floors. At the new site, the workstations were planned for the third and fourth floors.
For the office relocation, MTL deployed three trucks and two lifts. The work was carried out in several coordinated relocation phases.
Following disassembly and professional packing, each truck was loaded and driven to the new location. There, the items were assigned to their designated offices and reassembled by the same team. This approach enabled transport, allocation, assembly and workstation setup to be closely coordinated throughout the project.
Professional disassembly and assembly of office furniture
A particular focus was placed on the professional handling of high-quality office furniture. The USM Haller furnitureand electrically height-adjustable desks were disassembled by MTL, securely transported and reassembled at the new location.
In addition, MTL installed furniture from its own furniture warehouse in Friedberg at the new site. This allowed existing warehouse stock to be used directly to equip the new office location.
IT relocation and workstation cabling
The technical infrastructure at the workstations was also part of the project. All IT relocation and workstation cabling was carried out by MTL's IT technicians.
This included the professional disassembly, transport and reinstallation of the technical equipment at the new workstations. A total of three IT technicians were involved in the project.
Office Furniture Storage and Reuse
Not all furniture was transferred to the new location. Part of the equipment was transported to the MTL warehouse in Friedberg for future use.
This included, among other items:
- electrically adjustable desks
- sideboards and cabinets
- office chairs
- IT equipment
- lighting fixtures
By storing office furniture, these items remain available for future use or for equipping additional company locations in Germany.
Sustainable Disposal and Disposal Documentation
Furniture, fixtures and electronic waste that could no longer be reused were professionally disposed of through MTL's local disposal partner.
Upon completion of the project, the customer received a corresponding disposal certificate documenting the proper disposal of materials originating from the office and site relocation.
Around 30 MTL Employees Involved
Almost 30 MTL employees were involved in carrying out the project, including three IT technicians. In addition, movers from MTL's system partner supported the team on site.
The close coordination of relocation logistics, furniture assembly, IT services, storage and disposal enabled the complete site relocation to be carried out within three days.
Project Costs: Approximately €32,000 Net
The total project costs amounted to approximately €32,000 net. The final billing corresponded to the quotation prepared in advance.
The costs were distributed as follows:
- approximately €18,000 for the office relocation itself
- approximately €500 for packing and consumable materials
- approximately €7,500 for the disposal of furniture, electronic waste and office waste
- approximately €3,000 for the delivery of furniture from the MTL warehouse in Friedberg
- approximately €3,000 for travel, transportation and expenses
MTL: Office and Corporate Relocations from a Single Source
This project demonstrates how MTL can manage complex office relocations and site moves with a wide range of requirements from a single source. In addition to the actual transportation, the scope of services can include furniture disassembly and assembly, IT relocation, workstation cabling, temporary storage, furniture delivery, disposal and recycling.
Drawing on its experience from numerous projects for companies and international corporations, MTL supports customers with office relocations, corporate moves and site relocations throughout Germany.
We look forward to continuing our successful cooperation.
FAQ – Office relocation
The costs depend on the size of the company, the scope of work and any additional services. For small offices, prices usually start at around €300 per workstation.
It usually takes between 1 and 5 days, depending on the scope of the work.
Depending on the size of the company, lead times can range from a few weeks to several months.
The IT infrastructure should be dismantled and rebuilt in a structured manner to minimise downtime.
Yes, many moves are carried out at weekends or at night to ensure business continuity.
Planning an office move
An office move requires detailed preparation and clear procedures. With early planning and professional support, risks can be minimised and business operations resumed quickly.
MTL-Umzüge Möbel Transport Lagerservice GmbH provides support with the planning and execution of office moves – regionally, nationally and internationally.
Planning an office relocation – submit an enquiry
Are you planning ab office move and need help with the organisation, budgeting or execution?
Please use our contact form or the moving questionnaire to provide us with the key details of your move. We will then draw up a structured plan and get in touch with you as soon as possible.
Alternatively, we are also available by phone to provide an initial assessment.
